Job Opportunities

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MPT Facility Manager

Job Purpose

To be responsible for all aspects of the Mary Peters Track and Red Pavilion, including management of staff and facilities to ensure the effective running of both sites.

ROLES AND RESPONSIBILITIES

Staff Management

To be responsible for the supervision of all staff and Mary Peters Personnel, to include managing their recruitment and selection, identifying their training needs and drawing up their programme of work.
Set and manage rotas to accommodate the needs of the track
To oversee the HR online Holiday and sickness system Breathe
Ensure all staff adhere to code of conduct and policies and procedures.
Ensure all relevant staff complete Access NI checks and renew every 3 years
To ensure all staff complete Health and Safety, Manual Handling, First Aid, Fire and Safeguarding training on a regular basis
Ensure that regular team meetings are held

Financial & Administration Management

Financial management and budgetary control of the Mary Peters Track
Responsible for the marketing and promotion of the Mary Peters Track
Responsible for preparing senior management reports for CEO Athletics NI
Responsible for the management of the Track booking and record keeping.
To oversee all invoicing, credit card payments and cashing up.
To use the online Finance procurement procedures with PO/Quotes/Tenders
Manage the Club funder online membership booking system
Ensure compliance with all Mary Peters Track policies and procedures
Manage the office and its equipment, PA and digital media
Act as an advocate for Athletics NI, ensuring professionalism at all times and maintaining complete confidentiality for any Athletics NI or UKA business.

General Facility Management

Responsible for all aspects of the maintenance of the full sites (Mary Peters Track and Red Pavilion.)
Scheduling and managing of maintenance in order to comply with BCC Maintenance Operations
Manage the facility in accordance to UK Athletics code of conduct and facilities guides
To organise and deliver all stages of UKA Track Mark Accreditation Scheme, working with all suppliers.
Equipment inventory management and procurement
Manage the facility in accordance to UK Athletics code of conduct and facilities guides, including arranging for Track Mark Certification
Implement Mondo surface maintenance recommendations.
Manage and support staff on maintenance duties
Manage cleaning of the facilities, managing both cleaning contract and ANI/MPT cleaning staff.
Manage compliance to COSHH, including storage of chemicals and cleaning materials
Report on any maintenance issues to Belfast City Council as per the terms of the contract
Ensure the track, stand and any areas identified as being the responsibility of Athletics NI are kept clean, tidy and free from litter

Bookings & Events Management

Oversee and maintain booking system and manage bookings. Rota staff accordingly
Manage customers’ needs and maintain records of complaints and compliance
Generate track activity through community & business events and courses
Support Athletics NI governing body staff and coaches in the facilitation of talent development, coach education courses and elite programmes of excellence in athletics
Assist with coordination of all Athletics NI Competitions and Northern Ireland & Ulster Championships hosted at Mary Peter's Track, ensuring all necessary facilities, equipment and staff are available as necessary.
Organise contractors as appropriate
Monitor and report on usage as required under FMA. Agree facilities management with Belfast City Council

Health & Safety

Ensure staff and facility compliance with legislation and good practice
Carry out weekly fire checks in accordance with BCC regulations and ensure all staff receive recommended fire training
Ensure that housekeeping is maintained to a high standard in line with Health & Safety Action Plan.
Manage First Aid inventory, be responsible for the maintenance of the Defib and ensure staff have relevant First Aid training to meet the needs of the business
Act as Health & Safety Officer for the Mary Peters Track, ensuring that the stand, track and surrounding areas are kept safe, clear and of an acceptable working standard.

The key responsibilities above give a broad outline of the functions of the post. However, these duties must be approached in a flexible manner. The post holder will be expected to adapt to changing circumstances and undertake other duties appropriate to the grade of the post as allocated by your line manager as part of working in a small team to deliver for the Mary Peters Track from time to time.

Please apply by downloading the application form and monitoring form.

For more information or any assistance on downloading the application forms please email seniorhradvisor@viablecs.org

No CVs will be considered

Interviews will be held at Athletics House, Mary Peters Track, Belfast.

Closing Date for applications is 12 noon on Friday 10 May 2024.

All completed applications to be sent to seniorhradvisor@viablecs.org.

Mary Peters Track is an equal opportunities employer.

MPT Facility Manager- Recruitment Pack

MPT Facility Manager- Job Application Form

MPT Fair Employment Monitoring Questionnaire

MPT Track Attendants (Casual)

Job Purpose

To assist the Facility Manager, and colleagues in ensuring the running of the Mary Peters Track, Grandstand and Red Pavilion.

ROLES AND RESPONSIBILITIES

Competitions & Bookings

Ensure the track is set up in preparation for any competitions including ensuring that all equipment is ready for use and the registration and control room areas are clean and clear.
Assist the Facility Manager, Meeting Manager, ANI Event Manager and
Officials throughout the competition with setting up and bringing in equipment.
Maintain and erect signage, banners and gazebos for events and sponsors.
Casual staff will be requested to work all Major Competitions, some of which are long days.

Facility Maintenance

To work with the Managers and other Track Staff in maintaining the Track, Grandstand, Red Pavilion and facilities.
To work with Belfast City Council maintenance departments and subcontractors who are responsible for the overall maintenance and repairs as well as the surrounding parkland and grass areas including the grass infield.
When instructed, ensuring all checks are carried out and logbooks completed as instructed.
To bring equipment out from the store if required for training as well as competitions. Carrying Hurdles, high jump mats, heavy lifting, and use of power tools
Log all repairs in the Handover diary informing the Facility Manager/ Supervisor of any defects or action required.
Tidy all the stores and assist with maintenance on athletics equipment, machinery, and tools.
Assist with for maintaining all the gates and entry points to the Grandstand and track, oiling locks and padlocks/hinges/Hammer cage pulleys etc.
To salt the track during freezing weather and keep clear of snow when feasible to allow safe access by athletes and coaches.
Be responsible for opening and locking up the track when necessary and ensuring the whole site is secure by checking Shutters/Alarms/CCTVS.
Assist with all Track Maintenance including Power Hosing, Rotavating, Tractors, Strimming, Grass Cutting, Leaf Blowing etc.

Other Duties

Other duties which may include taking bookings, payments and general admin as directed by the Facility Manager.

The post holder will be expected to work both with individual responsibility and as part of a team to meet the needs of the facility, members and users.

Please apply by downloading the application form and monitoring form .